Job Openings

Coordinator, Academic Programming

Apply now Job no: 503393
Work type: Full-time
Location: Various locations
Work Schedule: Monday-Friday 8:00-5:00 (Some nights and weekends)

Job Title

Coordinator, Academic Programming

Job Title Code

Salary Level

Salary Range (Full-Time)
$43,000 yr + (commensurate with education and experience)

Hourly Rate (Part-Time)
$20.67 per hour

Position Type

Position Summary
Responsible for coordinating support for instructional divisions. Position is responsible for becoming thoroughly knowledgeable of the philosophy, policies and procedures of the Dallas College (DC), as well as the facilities and the protocol of the campus(es).

Required Knowledge, Skills & Abilities
• Must have solid knowledge of Special Academic Program (SAP) concepts. Knowledge of Dallas College operating policies and procedures.
• Experience in higher education and management and provides the knowledge, skills and ability to perform the job.
• Ability to utilize computer technology to access data, maintain records and generate reports. Have excellent time management skills.
• Responsible for data collection for statistical documentation, is accountable for program data collection, preparation of program documents and reports. Able to provide information, support and problem solving for students and faculty on a range of Special Academic Programs operational issues.
• Demonstrated ability to think strategically; is a self-starter with strong attention to detail. Must have experience working with students, staff and faculty populations in an academic department.
• Ability to run multiple projects and processes simultaneously.
• Must be able to conduct the logistics and operation of the Special Academic Programs Offices on the campuses.
• Excellent oral and written communication skills
• Must possess cultural competence to serve various populations and interaction with individuals from varying backgrounds.
• Ability to cross functionally support the various programs.
• Strong knowledge and experience providing excellent customer service.
• Excellent interpersonal skills and the ability to create strong professional relationships with colleagues, staff and clients.

Physical Requirements
• Normal physical job functions performed within a standard office environment.
• Reasonable accommodation may be given to individuals with physical challenges to perform the essential duties and responsibilities.
• May occasionally be required to lift and carry materials weighing up to 20 pounds.
• Travel to and work on several campuses of Dallas College
• Valid Texas driver’s license is required

Minimum Knowledge and Experience
• Associate degree plus two (2) years of experience in a community college or university environment. Ability to work extended hours beyond the regular 8:00 a.m. – 5:00 p.m. workday during peak times. Official transcripts will be required. Bachelor's degree or above preferred.
• Desired Knowledge and Experience
  - Purchase Software – Jaggaer
  - Student Software - LipCal, Navigator and Sales Force
  - Schedule Software – 25room
*** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

Essential Duties and Responsibilities
• Responsible for the day-to-day operation and programming of the Special Academic Programs Office on several Campuses.
• In conjunction with the Senior Managers, coordinates Special Academic Programs on specific campuses; duties will vary, but may include promotion, enrollment and delivery of Service-Learning experiences (including community agencies management, students field trips, etc.), Common Book, Achieving the Dream, Emeritus, Skills USA, Study in America/Abroad & Global Experiences, Honors and Societies, Phi Theta Kappa chapters, administration and any other activities necessary to achieve program objectives.
• Chairs or/and Co-Chairs different committees/task forces at specific campuses and keeps the Senior Managers and the Dean informed of activities and outcomes.
• Responsible for knowing and following policy and procedures, and decisions; resolves conflicts related to student issues, faculty concerns, and departmental facilities usage; elevates them to Senior Managers as necessary.
• Experience with Excel, Word, Power Point, knowledge of making documents accessible, prepares statistical reports and maintains files.
• Handles emergencies that may arise including safety and security issues in accordance with college and district policies.
• Coordinates the flow of information and official documents between the Senior Managers and faculty, faculty chairs and deans of the different “Schools of”.
• Supports the Senior Managers in allocating and coordinating budget for the services offered on the campuses and confers with supervisor regularly and as necessary.
• Supports the selection, training, coaching, evaluation and development of assigned staff.
• Supports the delivery faculty/staff workshops for on-going training and staff development activities.
• Utilizes excellent communication skills and the ability to interact with diverse internal/external stakeholders and constituents within the DC community network.
• Provides excellent customer service.
• Ability to coordinate and provide various student services and support functions as needed to attract and retain students for the various Special Academic Programs.
• Responsible for managing comprehensive academic programming designed to provide students with an enriched and challenging academic community of learners and to facilitate the transfer of students to competitive public or private four-year colleges and universities.
• Completes required DC Professional Development training hours per academic year.
• Performs related duties as assigned.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

Dallas College is part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression.  Dallas College complies with the Americans with Disabilities and Veterans Act. 

Positions available at Brookhaven or North Lake campus.

Advertised: Central Standard Time
Applications close: Central Standard Time

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